📌 1. Closing Coordinator (Entry-Level)
Location: Remote | Full-Time
We’re seeking a Closing Coordinator to assist in managing real estate transactions from contract to close. If you’re detail-oriented and love staying on top of deadlines, this is for you.
Key Responsibilities:
Track and manage active transactions (residential, wholesale, rentals)
Coordinate with title/escrow, agents, lenders, and clients to gather and submit required paperwork
Ensure compliance with deadlines, documents, and timelines
Organize and maintain digital files in Google Drive
Send out reminders and follow-ups to stakeholders
Prepare closing reports and task lists for weekly updates
Qualifications:
✅ Strong English (spoken and written)
✅ Detail-oriented and deadline-driven
✅ Basic knowledge of ChatGPT/AI tools
✅ Excellent follow-through and proactive communication
✅ Organized with strong time management
✅ Polite, calm, and professional—never rude
✅ Fast learner who can follow processes/SOPs
✅ Familiarity with Buildium, Outlook, Excel, and Google Drive is a plus
📌 2. Tracking & Coordination Specialist
Location: Remote | Full-Time
We’re hiring a Tracking & Coordination Specialist to support our operations and project workflows. If you love organizing, checking off tasks, and keeping things moving, you’ll thrive here.
Key Responsibilities:
Maintain and monitor task boards in Monday.com
Track property management tasks, project progress, and communication logs
Coordinate schedules between departments (leasing, maintenance, transactions)
Prepare weekly reports and summaries for leadership
Follow up with internal and external team members to meet deadlines
Update property records and ensure accuracy
Qualifications:
✅ Excellent English (written and verbal)
✅ Good with spreadsheets, dashboards, and timelines
✅ Understands how to use or learn AI tools like ChatGPT
✅ Friendly and respectful in all communication
✅ Highly organized and a strong multitasker
✅ Willing to take initiative, but knows when to ask for help
✅ Familiarity with Monday.com, Buildium, Google Suite, and Outlook is a plus
📌 3. Concierge & Phone Support (Inbound & Outbound)
Location: Remote | Full-Time | Flexible Hours
We’re hiring a Concierge & Phone Support Assistant to answer calls, provide assistance, and support our guest and client experience. Ideal for someone with a warm tone and solid English skills.
Key Responsibilities:
Answer inbound calls (from tenants, clients, vendors) via RingCentral
Make outbound confirmation or follow-up calls for appointments and inquiries
Log all communications clearly in our CRM or designated tools
Relay urgent issues to the correct department promptly
Use polite, professional, and clear language at all times
Document call summaries and tasks in Monday.com or Google Sheets
Handle occasional chat/email support as needed
Qualifications:
✅ Excellent English—clear, polite, and professional
✅ Confident on the phone; knows how to de-escalate tense conversations
✅ Familiar with or willing to learn RingCentral, Signal, and ChatGPT
✅ Good listener and communicator
✅ Can follow scripts and call guides
✅ Friendly, patient, and well-mannered
📌 4. Leads Specialist (Entry-Level)
Location: Remote | Full-Time | Commission Bonuses
We’re looking for a Leads Specialist to assist with managing new lead inquiries, screening applicants, and supporting leasing or sales teams. Perfect for someone curious, people-oriented, and goal-focused.
Key Responsibilities:
Respond to leads from Zillow, Apartments.com, Facebook, and inbound emails
Screen potential renters or buyers based on predefined criteria
Log all leads into Buildium or CRM and tag them correctly
Follow up with unresponsive leads at set intervals (SMS, email, call)
Set up showing appointments and notify internal team
Help prepare drip campaigns and automated replies using ChatGPT and CRM tools
Qualifications:
✅ Strong written and spoken English
✅ Professional, respectful, and good at reading tone
✅ Basic knowledge of ChatGPT or automation tools
✅ Self-motivated, with strong attention to lead status and follow-ups
✅ Familiarity with Excel/Google Sheets and real estate platforms preferred
✅ Friendly tone—can build rapport but stay professional
Respond to leads from Zillow, Apartments.com, Facebook, and inbound emails
Screen potential renters or buyers based on predefined criteria
Log all leads into Buildium or CRM and tag them correctly
Follow up with unresponsive leads at set intervals (SMS, email, call)
Set up showing appointments and notify internal team
Help prepare drip campaigns and automated replies using ChatGPT and CRM tools
✅ Strong written and spoken English
✅ Professional, respectful, and good at reading tone
✅ Basic knowledge of ChatGPT or automation tools
✅ Self-motivated, with strong attention to lead status and follow-ups
✅ Familiarity with Excel/Google Sheets and real estate platforms preferred
✅ Friendly tone—can build rapport but stay professional